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Revised June 3,
2016
About the Organization
Statement of Purpose
Council
Meetings
Qualifications for Membership
Dues & Guest Policy
Helping Hands
Greeters
Cancellation Policy for Catered Events & Outside
Trips
Election of Officers
Lynnhaven Ladies
Purpose & By-Laws
Organization
Lynnhaven Ladies was
organized in 2004 by Norma Etter and Gerri Donaldson. Initially, they met with
Deanna Ellis, Delores Mikronis, Nancy Moore, and Shirley Palazzo to form a
social group in which the women of The Village of Lynnhaven could get to know
each other. The club became popular immediately.
Statement of Purpose
The purpose of Lynnhaven
Ladies is to generate a social atmosphere of conviviality and fun for the women
who live in The Village of Lynnhaven; to make new neighbors feel welcome; to do
helpful neighborly deeds; to promote goodwill and lasting friendships; and to
sponsor philanthropic activities.
Council
The Lynnhaven Ladies
Council includes the following officers: President, Vice President, Secretary,
Treasurer, Membership Chairperson, Program Co-Chairpersons, Hospitality
Chairperson, Helping Hands Chairperson, 50/50 Chairperson, Webmaster and the
immediate Past President. The Council will meet once a month to plan the events
and activities and to make business decisions for the club. The Council will
conduct activities in a relaxed, informal manner with majority vote determining
all decisions. All officers will have voting privileges. In the event of a tie
vote on any issue, the President will cast the deciding vote.
Meetings
Lynnhaven Ladies meetings will be held at Churchill Street Recreation Center on
the second Thursday of the month with the exception of July and August, when the
club does not meet. The meetings will begin at 12:00 Noon and end at 2:00 p.m.
The Council will conduct its meeting immediately following the regular meeting
at Churchill. The President of Lynnhaven Ladies will, on an annual basis,
reserve the Lindsay Paddock Room at Churchill for these meetings with the time
of the reservation being from 12:00-2:00 p.m. for regular meetings and 2:00-3:50
p.m. for Council meetings. Some events scheduled by the group will be conducted
outside of Churchill, and for those events, the President will notify Laurel
Manor Recreation Center and Churchill.
Qualifications for Membership
Membership in
Lynnhaven Ladies will be limited to those ladies who receive their mail
at the Lynnhaven postal station. The following exceptions will apply:
- Ladies who were originally
members of Lynnhaven Ladies but then moved to another village will
still be eligible to retain their membership as long as their dues
remain current. A lapse of dues disqualifies a person who moves to
another village from continued membership in Lynnhaven Ladies.
- Club founders, Norma Etter,
Gerri Donaldson, Shirley Palazzo and Deanna Ellis are designated as
lifetime paid members. Cindy South, who was instrumental in
organizing Helping Hands is also a lifetime paid member.
Membership Dues & Guest Policy
Dues of
$10 per year
per member will be used to defray costs of some events and to help sponsor
charitable organizations. A badge will be made for each member. Dues are
payable in January and are based on the calendar year. Dues must be paid before
a member can sign up for a catered event or an outside event in which there is a
limited number of seats, such as bus trips.
Guests who are
at
least 16 years of age may attend meetings, events, and trips when accompanied by
an adult only when these events are open to guests. A
fee of $2 will be charged at a regular meeting for each guest.
New members and guests will
be recognized during the business meeting.
Helping Hands
Helping Hands was
established by Cindy South. It was incorporated into Lynnhaven Ladies with the
goal of helping all women living in the Village of Lynnhaven in need of
assistance during illness or life crises. It has proven to be very successful
and is appreciated by many people. Guidelines were established because of
liabilities Lynnhaven Ladies could encounter in providing help. Lynnhaven
Ladies cannot offer direct patient care, but can provide meals, run errands, and
offer moral support.
Greeters
The Vice President
or a designated club member will greet attendees at the door on meeting days to
make everyone feel welcome.
Cancellation Policy for Catered
Events & Outside Trips
If a person has paid for an event and finds
that she cannot attend, she will receive a refund if we have
someone else to take her place, otherwise there will be no refund.
Election of Officers
In April of the final year of the officers’
term, the President will select members to serve on a Nominating Committee. The
Nominating Committee will meet in April to review open positions for the next
two-year term. The committee will be comprised of three members from the
current Council and three members from the membership at large. The committee
will meet with a current membership list, the By-Laws and Council position
descriptions to consider members for all the open positions.
Only members who reside in The Village of
Lynnhaven full time will be eligible for the following Council positions:
President, Vice President, Treasurer, Secretary, and Membership Chairperson.
Hospitality and Helping Hands will have three members with the chairperson being
a full- time resident. The Chairpersons of these two committees will sit on the
Council and attend the meeting. If the chairperson cannot attend a meeting, a
member of her committee will attend in her place. Program is a Co-chairperson
position with both members serving on the Council with one member being a
full-time resident.
If possible the Nominating Committee will
present the slate of officers to the President and the Council for approval at
the May meeting. The slate will be presented to the general membership at the
September meeting and approved at the October meeting.
The new slate of
officers will serve for two calendar years beginning January 1.
Once the new officers have been approved, the
Council will invite them to the November Council meeting. This meeting of
outgoing and incoming officers will facilitate an easier transition of duties
for the new officers.
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