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Revised
June 3, 2016
About the
Organization
Statement of Purpose
Council
Meetings
Qualifications for Membership
Membership Dues & Guest Policy
Helping Hands
Greeters
Cancellation Policy for Catered Events & Outside Trips
Election of Officers
Lynnhaven Ladies
Purpose & By-Laws
About the
Organization
Lynnhaven Ladies
was organized in 2004 by Norma Etter and Gerri Donaldson. Initially,
they met with Deanna Ellis, Delores Mikronis, Nancy Moore, and Shirley
Palazzo to form a social group in which the women of The Village of
Lynnhaven could get to know each other. The club became popular
immediately.
Statement of Purpose
The purpose of
Lynnhaven Ladies is to generate a social atmosphere of conviviality and
fun for the women who live in The Village of Lynnhaven; to make new
neighbors feel welcome; to do helpful neighborly deeds; to promote
goodwill and lasting friendships; and to
sponsor philanthropic
activities.
Council
The Lynnhaven
Ladies Council includes the following officers: President, Vice
President, Secretary, Treasurer, Membership Chairperson, Program
Co-Chairpersons, Hospitality Chairperson, Helping Hands Chairperson,
50/50 Chairperson, Webmaster and the immediate Past President. The
Council will meet once a month to plan the events and activities and to
make business decisions for the club. The Council will conduct
activities in a relaxed, informal manner with majority vote determining
all decisions. All officers will have voting privileges. In the event
of a tie vote on any issue, the President will cast the deciding vote.
Meetings
Lynnhaven Ladies meetings will be
held at Churchill Street Recreation Center on the second Thursday of the
month with the exception of July and August, when the club does not
meet. The meetings will begin at 12:00 Noon and end at 2:00 p.m. The
Council will conduct its meeting immediately following the regular
meeting at Churchill. The President of Lynnhaven Ladies will, on an
annual basis, reserve the Lindsay Paddock Room at Churchill for these
meetings with the time of the reservation being from 12:00-2:00 p.m. for
regular meetings and 2:00-3:50 p.m. for Council meetings. Some events
scheduled by the group will be conducted outside of Churchill, and for
those events, the President will notify Laurel Manor Recreation Center
and Churchill.
Qualifications for Membership
Membership in
Lynnhaven Ladies will be limited to those ladies who receive their mail
at the Lynnhaven postal station. The following exceptions will apply:
- Ladies who
were originally members of Lynnhaven Ladies but then moved to
another village will still be eligible to retain their membership as
long as their dues remain current. A lapse of dues disqualifies a
person who moves to another village from continued membership in
Lynnhaven Ladies.
- Club founders, Norma Etter,
Gerri Donaldson, Shirley Palazzo and Deanna Ellis are designated as
lifetime paid members. Cindy South, who was instrumental in
organizing Helping Hands is also a lifetime paid member.
Membership Dues & Guest Policy
Dues of
$10 per year
per member will be used to defray costs of some events and to help
sponsor charitable organizations. A badge will be made for each
member. Dues are payable in January and are based on the calendar
year. Dues must be paid before a member can sign up for a catered event
or an outside event in which there is a limited number of seats, such as
bus trips.
Guests who are
at least 16
years of age
may attend meetings, events, and trips when accompanied by an adult only
when these events are open to guests. A fee of
$2 will be charged at a regular meeting for each guest.
New members and
guests will be recognized during the business meeting.
Helping Hands
Helping Hands was established by
Cindy South. It was incorporated into Lynnhaven Ladies with the goal of
helping all women living in the Village of Lynnhaven in need of
assistance during illness or life crises. It has proven to be very
successful and is appreciated by many people. Guidelines were
established because of liabilities Lynnhaven Ladies could encounter in
providing help. Lynnhaven Ladies cannot offer direct patient care, but
can provide meals, run errands, and offer moral support.
Greeters
The
Vice President
or a designated club member will greet attendees at the door on meeting
days to make everyone feel welcome.
Cancellation Policy for Catered Events &
Outside Trips
If a person has paid for an event and finds that she cannot attend,
she will receive a refund if we have someone else to take her place,
otherwise there will be no refund.
Election of
Officers
In April of the final year of the officers’ term, the President will
select members to serve on a Nominating Committee. The Nominating
Committee will meet in April to review open positions for the next
two-year term. The committee will be comprised of three members from
the current Council and three members from the membership at large. The
committee will meet with a current membership list, the By-Laws and
Council position descriptions to consider members for all the open
positions.
Only members who reside in The Village of Lynnhaven full time will be
eligible for the following Council positions: President, Vice President,
Treasurer, Secretary, and Membership Chairperson. Hospitality and
Helping Hands will have three members with the chairperson being a full-
time resident. The Chairpersons of these two committees will sit on the
Council and attend the meeting. If the chairperson cannot attend a
meeting, a member of her committee will attend in her place. Program is
a Co-chairperson position with both members serving on the Council with
one member being a full-time resident.
If possible the
Nominating Committee will present the slate of officers to the President
and the Council for approval at the May meeting. The slate will be
presented to the general membership at the September meeting and
approved at the October meeting.
The new slate of
officers will serve for two calendar years beginning January 1st.
Once the new officers have been approved, the Council will invite
them to the November Council meeting. This meeting of outgoing and
incoming officers will facilitate an easier transition of duties for the
new officers.
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