To be eligible for the office of President one must have been a member of Lynnhaven Ladies for at least one year.
The President will be responsible for renewing the yearly agreement with Churchill Street Recreation Center for the use of the Lindsay Paddock Room from 12:00-3:50 p.m. on the second Thursday of the month. She will also inform the Recreation Center of any meetings which are cancelled or moved to another location. One week prior to the meeting, the President will arrange the room setup with the Churchill Recreation staff.
President will hold monthly Council meetings, prepare the agendas for
each meeting and conduct these meetings. In the event of a tie vote on
any issue, the president will cast the deciding vote.
The Vice President
will be in charge of greeting people at the door on meeting days. She
will answer any questions asked about the group and she will make
everyone feel welcome. She will also lead the Pledge of Allegiance at
each meeting. In the absence of the President, the Vice President will
perform all the duties of the President.
Secretary will take the minutes of the Council meetings and make them
available to the Council members before the next meeting. Minutes will
be subject to the correction/approval of the Council. She will also
send articles for publication to The Villages Recreation News to
promote club events. She will write thank you notes to all speakers and
entertainment personnel and handle all correspondence.
Treasurer will be responsible for all monies received and paid by the
club. She will keep accurate records of receipts, disbursements, and
deposits and give a Treasurer’s report at the monthly Council meeting.
The report is subject to approval by the President and the Council. The
Treasurer will give a current report at each regular monthly meeting.
Records will be available for viewing by any member. Both the Treasurer
and the President will have check-signing and banking privileges, and
both will register at the beginning of their term at the bank chosen by
Chairperson will sell 50/50 tickets at each meeting and award half of
the money collected to those buying 50/50 tickets. She will turn the
rest of the money over to the Treasurer at the end of each meeting and
she will give a report to Council each month on the money collected and
prizes awarded. In the event that the 50/50 Chairperson is not available
for a meeting, the President will ask someone to take her place.
Membership Chairperson will be responsible for collecting the yearly
dues. She will prepare a membership directory, distribute it to the
officers, and give a report at the monthly Council meeting. She will
also give a report at the regular meeting and introduce new members and
guests. She will be responsible for making name badges for the members.
She will create a Lynnhaven Ladies mailing list and send out meeting
reminders and membership announcements to the members whenever possible.
program co-chairpersons will research possible programs for the monthly
meetings and present them to the Council for approval. They will make
arrangements and finalize details for the program. They will do this in
coordination with the President and the Council and they will verify
that information posted is correct.
|Hospitality Chairperson & Assistants||
This position will
entail organizing the desserts and beverages for each regular meeting.
There will be three members in this position with one member being the
Chairperson. They will handle the serving and clean-up each month of
the desserts and beverages. They will be responsible for buying and
storing supplies necessary for each meeting and will be responsible for
calling dessert volunteers each month. The Chairperson will sit on
Council and attend all Council meetings. In the event she cannot
attend, one of the Hospitality
assistants will attend the Council meeting in her place.
Hands Chairperson & Assistants
There will be three people in this
position with one being the Chairperson who will attend the Council
meetings. They will work together to secure and coordinate volunteers
who will provide meals, transportation, make visitations, or run
errands. They will send appropriate cards to those who have had
surgery, a death in the family, or any other kind of emergency, The
Chairperson will serve on the Council. In the event that she cannot
attend one of the Helping Hands assistants will attend the Council
meeting in her place.
Webmaster will post all upcoming Lynnhaven Ladies events on the
Lynnhaven website and send fliers about upcoming events for posting on
the Lynnhaven mail station bulletin board. She will take pictures at
Lynnhaven Ladies events, write a report on the event, and post them to
the Lynnhaven website. In the event that she cannot attend an event,
she will attempt to find volunteers to take her place, to either take
pictures or write a report, or both.
The Past President will serve on the Council as an advisor when needed. She will help with regular meeting events whenever needed and she will promote good will among the club membership and Council.